Job Posting
Executive Assistant - (Executive)
Reports To: Chief
FLSA Status: Non-Exempt
Job Purpose:
The Executive Assistant is responsible for the comprehensive management and day-to-day operations of the Executive Office of the Seminole Nation. This position serves as the primary liaison for internal and external communications for the Principal Chief and Assistant Chief, coordinates with tribal boards and senior management, and oversees special projects and events under the direction of executive leadership.
Job Duties:
• Provide high-level administrative support to the Principal Chief and Assistant Chief.
• Manage complex calendars, communications, and confidential correspondence.
• Serve as liaison between the Chief and departments, boards, and outside entities.
• Plan and coordinate executive events, meetings, and special projects.
• Create agendas, draft minutes, and follow up on action items.
• Monitors and tracks departmental budgets; prepares reports as requested.
• Answers incoming telephone calls, determines purpose of calls, and forwards calls to appropriate personnel or department, ensuring professional telephone etiquette.
• Supervise, train, and manage Executive Office staff.
• Always maintain professionalism and confidentiality.
• Perform timekeeping duties and other assigned tasks as required.
• Perform other duties as assigned.
Knowledge, Skills and Abilities:
• Familiarity with Seminole Nation government, laws, and programs.
• Ability to manage multiple tasks and priorities effectively.
• Hands-on experience with accounting and administrative operations.
• Skill in operating various word-processing, spreadsheets, and database software programs in a Windows environment.
• Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
• Ability to work efficiently under pressure, organize work plans and set priorities to assure timely submission of completed work.
• Ability to communicate and interact effectively with staff members, tribal members, tribal officials and the public both verbally and in writing.
• Ability to interact with clients in a friendly, helpful, and respectful manner.
• Ability to take initiative and work collaboratively with others.
• Ability to establish and maintain good working relationships with individuals of varying social and cultural backgrounds.
• Excellent time management skills.
• Experience with supervising staff and coordinating projects or events.
• Ability to maintain confidentiality.
Work Environment:
• Work is performed in a typical interior/office environment.
• Frequent interaction with the public.
• Noise level is usually minimal.
• Sitting for lengths at a time as the position is heavily sedentary.
Physical Demands:
• Talk, sit, stand; use hands to handle objects, equipment, controls and reach with arms and hands.
• Position requires the demands of normal office work and traveling to other tribal facilities or to training.
• Driving a vehicle is required.
Minimum Qualifications/Requirements:
• High school diploma or GED required.
• Bachelor’s degree in business administration or related field preferred.
• Minimum five years of progressively responsible executive-level support experience.
• Intermediate to advanced computer skills (Word, Excel, Power Point, etc.)
• Public-facing and/or administrative office experience required.
• Valid Oklahoma driver’s license with ability to meet Seminole Nation liability insurance requirements and maintain eligibility for insurance.
• Must be able to pass the Seminole Nation required background check.
• Must be able to comply with the Seminole Nation Drug Free Workplace policies.
Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.
Additional Information
Position Type : Full Time
Shift : Day
Closing Date: 03/25/2026 |
