Job Posting
Administrative/Transportation Assistant
POSITION: Administrative/Transportation Assistant
FLSA STATUS: Non-Exempt
DEPARTMENT: Domestic Violence Program
REPORTS TO: Domestic Violence Program Director
JOB PURPOSE: Contributes to the efficient daily operation of the Domestic Violence program by performing a variety of secretarial and administrative duties. Maintains professionalism in all interactions with internal and external customers.
This position description may not include all of the listed duties, nor do all of the listed examples include all tasks which may be found or assigned to this position.
JOB DUTIES:
Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
Takes and delivers messages or transfers call to voice mail when appropriate personnel are unavailable.
Retrieves messages from voice mail and forwards to appropriate personnel.
Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel. Answers questions about program services and provides general information.
Monitors visitor access and sign in visitors as required.
Updates appointment calendars; confirms appointments between staff and clients as needed.
Prepares, files and reviews billing sheets for accuracy.
Pulls charts for upcoming appointments; updates patient charts; makes charts for new clients.
Prepares updates and prints Transportation and Client Admit Logs.
Receives, sorts, and routes mail, and maintains and routes publications.
Maintains phone system, fax machines, and other office equipment calling on repairs as needed.
Sends fax, and retrieves, logs and distributes incoming faxes.
Orders, receives, and maintains office supplies as needed.
Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
Performs other duties as assigned.
SUPERVISION RESPONSIBILITIES: N/A
MINIMUM QUALIFICATIONS/REQUIREMENTS:
High School Diploma/GED.
One year administrative or secretarial experience.
Valid Oklahoma driver’s license with ability to meet Seminole Nation liability insurance requirements and maintain eligibility for insurance.
Must be able to pass the Seminole Nation required background check.
Must be able to comply with the Seminole Nation Drug Free Workplace policies.
Must have fingerprinting completed prior to employment.
KNOWLEDGE, SKILL AND ABILITY REQUIREMENTS:
Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
Knowledge of office functions, procedures, and policies.
Skill in operating various word-processing, spreadsheets and database software programs.
Skill in treating internal and external customers with tact, courtesy, and respect.
Ability to maintain confidentiality.
Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds.
Ability to carry out instructions furnished in verbal or written format.
Ability to communicate efficiently and effectively both verbally and in writing.
Ability to handle multiple tasks and meet deadlines.
Ability to exercise independent judgment.
PHYSICAL DEMANDS:
Must be able to sit for up to 6 hours per day.
Talk, hear stand; use hands to handle objects, equipment, controls and reach with arms and hands.
Position requires frequent lifting of 25 lbs.
WORK ENVIRONMENT
Work is performed in a typical interior/office environment.
Noise level is usually minimal.
PREFERENCE:
Tribal preference and Native American Indian preference shall apply to all positions at Seminole Nation.
Additional Information
Position Type : Full Time
Shift : Day
Closing Date: 12/23/2025 |
