Job Posting
Office Manager/Administrative Assistant - (Older American Program - OAP)
Reports To: Director of Older American Program (OAP)
FLSA Status: Non-Exempt
Job Purpose:
The Office Manager/Administrative Assistant for the Older Aging Program (OAP) handles office tasks, manages schedules, supports program operations, and assists Director with budgets and other duties. Typical responsibilities include record-keeping, communication, and coordination of activities related to services for older adults. Maintains the OAP services to meet the needs of the elderly of Seminole Nation and in accordance with established policies, procedures, and regulations.
Job Duties:
• Maintains office supplies, manages phone calls, and assists with general office tasks.
• Assist Director in monitoring contracts, grants, reporting’s, and other compliance related tasks as assigned.
• Schedules appointments, manages calendars, and coordinates events or meetings related to the program.
• Maintains accurate records of OAP clients, program data, and other relevant documents.
• Develop reports, departmental plans, design strategies to support the overall goal of the OAP program.
• Maintain OAP vehicle records to ensure proper maintenance, safety, and compliance.
• Enter and maintain data in the comprehensive OAP database and/or spreadsheets.
• Facilitate regular staff meetings and ensure proper communication with clients, staff, and other stakeholders, both verbally and in writing.
• Assist in creating policies and procedures for OAP staff to ensure consistency and adherence to the program goals.
• Aid older adults and their families, to include information, referral, and advocacy.
• Enhances professional growth and development through participation in seminars, educational workshops, classes and conferences.
• Perform other duties as assigned.
Knowledge, Skills and Abilities:
• Ability to manage multiple tasks and priorities effectively.
• Hands-on experience with accounting and administrative operations.
• Skill in operating various word-processing, spreadsheets, and database software programs in a Windows environment.
• Knowledge or ability to learn of the effects of aging on the physical, mental and emotional development of individuals.
• Ability to communicate clearly and effectively with both clients and staff.
• Familiarity with the needs and concerns of older adults and their families.
• Ability to interact with clients in a friendly, helpful, and respectful manner.
• Ability to take initiative and work collaboratively with others.
• Ability to establish and maintain good working relationships with individuals of varying social and cultural backgrounds.
Work Environment:
• Work is performed in a typical interior/office or elderly center environment.
• Frequent interaction with the public.
• Noise level is usually minimal.
• Ability to sit for lengths at a time as the position is heavily sedentary.
Physical Demands:
• Talk, sit, stand; use hands to handle objects, equipment, controls and reach with arms and hands.
• Position requires frequent lifting of up to 25 lbs.
Minimum Qualifications/Requirements:
• High school diploma or GED required,
• Intermediate to advanced computer skills (Word, Excel, Power Point, etc.)
• Previous working experience as an Office Manager or Administrative Assistant
• Culturally and aging sensitive.
• First Aid and CPR Certification preferred or attend training within the first 90 days to acquire.
• Possess Food Handlers Card or attend training within the first 90 days to acquire.
• Must be able to pass a TB screening.
• Valid Oklahoma driver’s license with ability to meet Seminole Nation liability insurance requirements and maintain eligibility for insurance.
• Must be able to pass the Seminole Nation required background check.
• Must be able to comply with the Seminole Nation Drug Free Workplace policies.
Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.
Additional Information
Position Type : Full Time
Shift : Day
Closing Date: 06/24/2025 |
