Job Posting
Accounting Assistant
Position: Accounting Assistant
Reports To: Controller
Department: Fiscal Services
Job Purpose: Contributes to the efficient daily operation of Fiscal Services by performing a variety of secretarial and administrative duties. Maintains professionalism in all interactions with internal and external customers.
Job Duties:
• Prepares correspondence, reports, minutes, agendas, memos, forms, directories, resolutions, ordinances, and other documents and communications from drafts, recordings, or verbal instruction as requested.
• Edits and reviews all correspondence and documents for correct grammar, punctuation, and spelling.
• Conducts research to resolve operational questions or issues.
• Schedules department events and activities; manages departmental or department manager's calendar.
• Attends meetings and takes notes and minutes as requested documenting action items and decisions.
• Arranges travel, prepares and submits travel-related documents; maintains travel information as necessary.
• Maintains employee timekeeping records; ensures leave forms are completed and submitted in a timely manner.
• Prepares purchase and payment requisitions and other pertinent paperwork for processing payments; maintains financial records.
• Answers incoming telephone calls, determines purpose of calls, and forwards calls to appropriate personnel or department, ensuring professional telephone etiquette.
• Screens incoming calls and correspondence; exercises judgment and responds accordingly; receives, sorts, logs, and routes mail.
• Greets internal and external customers and visitors; determines nature of business and announces to appropriate personnel maintaining professional and courteous demeanor.
• Works with other staff members on the scheduling of events and activities.
• Establishes and maintains an effective filing and retrieval system of departmental communication and information.
• Maintains and operates office machines, equipment, and computers. Performs or coordinates general maintenance and repair.
• Copy, scan, collate, distribute, and file documents.
• Maintains inventory of office supplies.
• Performs other duties as assigned.
Knowledge, Skills and Abilities:
• Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
• Knowledge of office functions, procedures, and policies.
• Skill in operating various word-processing, spreadsheets and database software programs in a Windows environment.
• Skill in treating internal and external customers with tact, courtesy, and respect.
• Ability to maintain confidentiality.
• Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds.
• Ability to carry out instructions furnished in verbal or written format.
• Ability to communicate efficiently and effectively both verbally and in writing.
• Ability to handle multiple tasks and meet deadlines.
• Ability to exercise independent judgment.
• Ability to work independently with minimal supervision.
Work Environment:
• Work is performed in a typical interior/office environment.
• Noise level is usually moderate.
• Evening, weekend, and/or holiday work may be required.
Physical Demands:
• Talk, hear, sit, stand; use hands to handle objects, equipment, controls and reach with arms and hands.
• Position requires frequent lifting of up to 25 lbs.
Minimum Qualifications/Requirements:
• High School Diploma/GED
• Three years related experience.
• Must be able to pass the Seminole Nation required background check.
• Must be able to comply with the Seminole Nation Drug Free Workplace policies.
• Must have fingerprinting completed prior to employment.
▪ Valid Oklahoma driver’s license with ability to meet Seminole Nation liability insurance requirements and maintain eligibility for insurance.
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