Job Posting
Accounts Payable Specialist I - (Fiscal Services)
Reports To: Accounting Manager
FLSA Status: Non-Exempt
Job Purpose: Provides data entry of incoming invoices for all government programs. Examines invoices for accuracy in coding and documentation and proper procedures have been followed.
Job Duties:
• Handles all invoices for appropriate documentation and approval prior to payment for governmental programs.
• Provides correct coding conforming to standard procedures to ensure proper entry into the financial system.
• Investigates and resolves problems associated with processing of invoices and purchase orders.
• Assists with monthly status reports and monthly closings.
• Respond to all vendor inquiries.
• Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.
• 1099 Maintenance
• Tracks, logs and maintains all funding requests in relation to grants/contracts.
• Researches, develops and monitors internal Tribal funding sources.
• Interacts with Program Managers and Administrative Staff in determining funding needs based on the department's objectives and goals.
• Files, maintains, and distributes accounting documents, records and reports.
• Prepares batch check runs and prepares for distribution.
• Performs other duties as assigned to support Accounting Department.
Knowledge, Skills and Abilities:
• Knowledge of tribal department organization, functions, objectives, policies and procedures.
• Skill in operating various word-processing, spreadsheets, and database software programs in a Windows environment.
• Skill in preparing, reviewing, and analyzing operational and financial reports.
• Ability to exercise independent judgment.
• Ability to plan, organize and prioritize program objectives and responsibilities.
• Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds.
• Ability to interpret contracts, rules and policies.
• Ability to interpret applicable federal, state, county and local laws, regulations, and requirements.
• Ability to maintain confidentiality.
• Ability to work independently and meet strict timelines.
• Ability to communicate efficiently and effectively both verbally and in writing.
Work Environment:
• Work is performed in a typical interior/office environment.
• Noise level is usually moderate.
• Evening, weekend, and/or holiday work may be required.
Physical Demands:
• Talk, hear, sit, stand; use hands to handle objects, equipment, controls and reach with arms and hands.
• Position requires frequent lifting of up to 25 lbs.
Minimum Qualifications/Requirements:
• High School Diploma/GED
• Three years working experience in an accounting environment
• Associate's degree in Accounting, Finance, or related field preferred.
• Tribal Governmental experience preferred.
• Valid Oklahoma driver's license with ability to meet Seminole Nation liability insurance requirements and maintain eligibility for insurance.
• Must be able to pass background check, with no prior convictions and/or felonies.
• Must be able to comply with the Seminole Nation Drug Free Workplace policies.
Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.
Additional Information
Position Type : Full Time
Shift : Day
Closing Date: 06/22/2025 |
